The Ultimate Car Show Vendor Application

Saturday, July 11, 2026, 10 am to 4 pm

Reynolds Museum, 6426 40 Avenue, Wetaskiwin, Alberta , T9A 1W8

The Ultimate Car show is a one day event welcoming a spectacular line up of more than 600 vehicles from the early 1900s to today. More than 4500 visitors attend the car show outside on our grounds and the Museum.

Application Deadline: Friday, June 19, 2026

General Information

1. This application does not confirm participation.

2. Once confirmed, a payment link will be sent by email.

3. The Museum will provide a site map, and setup details within two weeks of the event. 

4. The Reynolds Museum reserves the right to veto or reject any materials, items or displays that are deemed inappropriate for this event.

Your Personal Information
Your Contact Information
Mailing List
The personal information collected through the Reynolds Museum Website is for the purpose of staging the Reynolds Museum special events. This collection is authorized by section 4 of the protection of Privacy Act. For further information about the collection and use of this personal information, please contact Melissa Daoust (780) 312-2069

By submitting this form you agree that the Reynolds Museum may use this information for the purpose of staging events at the Reynolds Museum.
Organization Designation
Booth Information

Space is designated in 3 metres square (10' x 10') allotments and distributed on a first come, first served basis.

  • Vendors will be outdoors on the grass
  • Be prepared for any type of weather
  • Vendors supply their own tables, chairs, table coverings, and shelters. 
  • Tents/shelters must be anchored
  • Power is not available
How many spaces do you require? ( each space is 3m x 3m)
Please provide a description of the items or services you wish to display and or sell. Include information on raffles or draws. 
Waiver of Liability
I have read and understand the Waiver of Liability for the Ultimate Car Show and agree to abide by it.

The Vendor acknowledges that the Reynolds Museum recommends that all vendors participating in the Ultimate Car Show event maintain general liability insurance coverage, although this coverage is not a mandatory requirement for vendors. This in no way relieves the Vendor of responsibility for any claim for which they are legally responsible, and the Vendor accepts full responsibility for any and all costs associated with such a loss. The Vendor further acknowledges that no protection is available to them under the Government of Alberta’s Risk Management Fund.

The Vendor shall be responsible for insuring its own property directly or indirectly connected with the Ultimate Car Show event and waives its right of recourse against the Reynolds Museum with regard to any loss or damage whatsoever to such owned property, whether caused by negligence of the Reynolds Museum or not.

The Vendor agree that the Reynolds Museum may, without charge or notice, make reasonable use of photographs, video and biographical materials for the purpose of staging Reynolds Museum special events.

Fees

A payment link through email will be sent, once your application has been approved.

Non-profit organizations may qualify for a discount.

Questions can be directed to booking.reynolds@gov.ab.ca

REFUND POLICY
If vendors wish to withdraw from The Ultimate Car Show they must notify booking.reynolds@gov.ab.ca in writing as soon as possible. 

If cancellation notice is received at least two (2) weeks prior to the date of the event the Rental Fee will be refunded. The Marketing Fee is non-refundable. 
 
Cancellation after this time or absenteeism from the event will not qualify for a refund.